Employment

Current open positions are listed below. Click on title to read more about each position.

The mission of the Portsmouth Housing Authority is to be the leader in making quality affordable housing available for low and moderate income members of the community and to accomplish this mission by a fiscally responsible, creative organization committed to excellence. The Authority provides both family and elderly housing, area-wide Section 8 housing, and a youth and family services program.

The Accounts Payable clerk is responsible for reviewing and preparing incoming documents for payment. Enters data into computer. Processes all invoices for payment and maintains records. Generates and balances reports and maintains files. Provides clerical support as necessary within the Finance Department. The Accounts Payable clerk must also exercise tact and courtesy in contacts with federal and local officials, auditors and departmental personnel and observe confidentiality of all Housing Authority matters

Essential Duties and Responsibilities:

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Process incoming documents for payment. Ensure documents are approved, accurate and assign appropriate G/L account numbers and property codes. Verify and cross check every payment to ensure accuracy. Determine appropriate distributions/allocations and pay dates, calculate discounts, and prepare/sort vouchers. Contact vendors and/or other departments to resolve discrepancies.
• Process credit card transactions for payment. Audit and verify cardholder statement and receipts. Review individual cardholder’s transactions, ensure documents are accurate and assign appropriate G/L account numbers. Identify discrepancies and contact appropriate person or department to resolve discrepancies.
• Process utility invoices. Generate and balance reports. Compare current month balance to prior month balance and verify and resolve discrepancies. Track estimated figures and actual figures and contact utility company if necessary to ensure account is credited accurately. Generate utility reports for the Finance Director as needed.
• Create payment vouchers for all invoices and input into computer software. Prepare and perform check runs. Submit check run reports to the Finance Director.
• Maintain files and record keeping systems, including but not limited to creating new vendor files, auditing files, and creating new fiscal year files. Distribute invoices to various departments for payment approval.
• Review and reconcile vendor statements to ensure accuracy and payments.
• Answer routine inquiries.
• Assist in posting and/or maintaining various spreadsheets.
• Provide supporting documentation for audits
• Clerical assignments as needed.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies:

Demonstrates accuracy and basic knowledge of accounting; prioritizes tasks effectively; communicates and coordinates with colleagues to ensure duties and tasks are accomplished in an accurate and timely manner.

Minimum Qualifications

Associate’s Degree in accounting or related field from an accredited college or university. A minimum of four (4) years accounting/bookkeeping experience, or an equivalent combination of education and experience. Two (2) years of direct HUD and/or Housing Authority experience preferred.

  • Considerable knowledge of generally accepted accounting principles, practices and techniques.
    • Good knowledge of HUD regulations and Authority policies, procedures and practices pertaining to Tax credit, Low-rent and Section VIII housing programs.
    • Good knowledge of general office procedures, practices, business English and arithmetic.
    • Strong technical skills including MS Office, particularly Excel as well as Accounting Software and other databases.
    • Strong attention to detail and accuracy.
    • Proficient in data entry and management.
    • Ability to meet deadlines.
    • Ability to prepare and submit clear, concise and accurate reports.
    • Ability to communicate clearly and concisely both orally and in writing.
    • Ability to establish and maintain effective and courteous relationships with other employees, vendors and other business contacts.

Language Skills: Ability to read, analyze and interpret common forms, reports and documents. Ability to communicate effectively to common inquiries or complaints from vendors, tenants, or business members of the community.

Mathematical Skills: Ability to work with common mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

Work Environment
Generally, the work environment has moderate noises (office with computers.)

Job Type: Part-time.

Please send a resume and cover letter to njl@nh-pha.com

The mission of the Portsmouth Housing Authority is to be the leader in making quality affordable housing available for low and moderate income members of the community and to accomplish this mission by a fiscally responsible, creative organization committed to excellence. The Authority provides both family and elderly housing, area-wide Section 8 housing, and a youth and family services program.

Job Summary
The Facilities Director is responsible for handling scheduling and managing maintenance related projects and work orders as well as supervising and directing the work of the personnel responsible for the maintenance of our buildings and grounds. The Facilities Director will work with Property Managers to maintain high standards of property conditions and safety in our neighborhoods and building positive relationships with team members, residents and the wider Portsmouth community.

Essential Duties and Responsibilities
• Coordinates work orders entered into the system including but not limited to: assigning work orders in a timely manner by reviewing and/or assigning appropriate personnel, prioritizing, examining the specific properties or grounds related to the work order if necessary and projecting maintenance costs.
• Provides supervision to assigned maintenance personnel including but not limited to verifying and signing time sheets, approving overtime, determining priorities.
• Conducts annual performance evaluations and administering disciplinary measures if necessary.
• Develops preventive maintenance program for housing units and grounds, undertakes advance planning and anticipates needs in materials and manpower and maintains inventory of materials, supplies and equipment.
• Oversees and coordinates projects with outside contractors
• Acts as Construction Coordinator for Capital Fund projects
• Oversees the functioning of all building systems
• Schedules emergency work force coverage providing 24-hour coverage for emergency calls.
• Follows company policies and procedures as well as regulatory requirements.
• Performs quality control inspections as needed of all sites and maintenance work.
• Coordinates training sessions for maintenance staff related to job responsibilities and conducts training of work force as needed.
• Practices safety precautions at all times and addresses or reports any unusual or unsafe conditions.
• Operates and maintains powered grounds-care equipment such as tractor mowers, riding mowers, edger’s, trimmers, vacuums, blowers, sprayers, spreaders, and chain saws as well as non-powered grounds care equipment such as shovels, axes, loppers, and shears, following all safety requirements.
• Communicates appropriately and be courteous to residents, employees and the general public at all times.
• Coordinates with Property Managers to schedule vendors and contractors for necessary building repairs and emergencies that are outside the scope of routine maintenance.
• Plans, budgets and schedules facility modifications, including estimates on equipment, labor materials and other related costs.
• Attends regular staff meetings.
• Conducts site visits and walk-throughs of developments, grounds and/or dwelling units.
• Communicates with the Deputy Director status of maintenance efforts any unusual or complicated situations.
• Perform other duties as directed consistent with maintaining high standards of property conditions, safety, compliance and rules enforcement in our neighborhoods.
Minimum Qualifications
Education and/or Experience
• High School Diploma (vocational education preferred) and a minimum of seven (7) years of relevant work experience and training as a laborer in a housing field preferred.
• Advanced skills or certification in one or more trade classifications.
• Demonstrated management/supervisory experience.
• Knowledge of equipment and procedures commonly used with facilities management.
• Ability to establish and maintain effective working relationships with staff, team members and residents.
• Implement effective facilities planning activities, prepare reports and work within established operating budgets.
• A valid driver’s license is required.
• Must be able to successfully pass a background check as well as be insured by the Portsmouth Housing Authority fleet insurance carrier.
• Excellent computer skills working with databases, Microsoft Office, Word, and Excel is also required.

Language Skills: Ability to follow oral and written instructions and to communicate back in both oral and written procedures. Ability to communicate effectively to common inquiries or complaints.

Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment
Ability to perform tasks requiring moderately heavy manual work. Ability to climb to high places and utilize ladders. Ability to lift up to 50 pounds. Ability to lift, carry, push, pull, or otherwise move an object. Work involves walking, standing and driving for brief periods of time and exposure to unusual elements, such as weather conditions.

please send cover letter and resume to: njl@nh-pha.com

The mission of the Portsmouth Housing Authority is to be the leader in making quality affordable housing available for low and moderate income members of the community and to accomplish this mission by a fiscally responsible, creative organization committed to excellence. The Authority provides both family and elderly housing, area-wide Section 8 housing, and a youth and family services program

Job Summary
Under general supervision performs all functions related to elimination of pests in Portsmouth Housing Authority (PHA). Performs work that may involve operating of motorized equipment, heating units, pesticides, heavy lifting, climbing ladders, moving furniture and using staging. This involves ensuring a safe, secure, and comfortable environment for residents, visitors, and co-workers. The Pest Control Technician will carry out assigned duties in a safe manner and perform related work as directed by the Facilities Director.

Duties And Responsibilities
• Formally document all inspection and results and forward to the appropriate Property Manager per the Integrated Pest Management (IPM) Plan.
• Conduct all business in accordance with PHA policies and procedures, state and federal laws; e.g., OSHA, ADA, Fair Housing, etc.
• Ensure that the privacy and rights of PHA, its residents and program participants are protected at all times.
• The Pest Control Technician in some circumstances will have lead person responsibilities for other employees in the Maintenance Department.
• Carries out inspections, identification, treatment and eradication of bedbugs utilizing an Integrated Pest Management approach.
• Determines treatment plans required to eliminate and prevent recurrence of infestation.
• Prepares areas to be treated by positioning and fastening edges of tarpaulins and tape vents to ensure air tight environment; and positioning and/or relocating household goods and furniture to facilitate effective air flow.
• Operates heat remediation system for control of insecticide-resistant bedbugs;
• Monitor heat application to ensure that bedbug-lethal temperatures are reached, but without damaging the space or its contents;
• Performs routine preventive maintenance and repairs on pest control equipment , and facilities as required by specifications, such as oiling, filter replacement, fan belt replacement.
• As necessary, spray, dust or place non-chemical solutions, powders, gels and/or gases into rooms (including onto walls, trim or floor components) and onto clothing, furnishings, and other household goods.
• As necessary, set mechanical traps and lures. Assist residents with installation of mattress/box spring covers.
• Educate PHA residents and staff regarding proper prevention of household pests including but not limited to bedbugs.
• When needed, cut or bore openings in building materials to access infested areas to interject pesticide.
• Discuss problem areas with appropriate PHA staff.
• Purchase all non-chemical equipment, solutions, powders and gases and maintain safe storage of all.
• Request, issue and distribute operational supplies as required.
• Reports fuel and supply inventory levels as needed.
• Perform other non-pest related maintenance duties as assigned by the Facilities Director such as grounds keeping, maintenance and preventative maintenance.
• Continue to stay current on latest technology for prevention of household pests including but not limited to bedbugs. (conventions, State Meetings, etc.).

License/Certification Requirements
Valid driver’s license.

Other Training, Skills And Experience Requirements
High School diploma or equivalent (GED).

Working Environment
Exposure to chemical and non-chemical pesticides, solutions, dusts and gases and fuels. Constant exposure to high temperatures. May be exposed to long periods of sunlight, cold, heat, rain, and snow. May be exposed to poison ivy, oak, sumac, insects such as wasps, hornets, bees, etc. Surfaces on which the Pest Control Technician must work include linoleum, ceramic, wood, tile, and carpet; pavement, concrete, lawn, gravel and mud.

Minimum Qualifications

Education and/or Experience
•Ability to work in a public housing environment in all weather conditions (hot, cold, humid, dry, or wet). Courtesy to residents, other employees, and the general public at all times.
• Must be able to lift up to 75 pounds. Ability to lift, carry, push, pull, or otherwise move an object. Work involves walking, standing and driving for brief periods of time.
• Ability to work well with minimal direction.

Language Skills: Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to communicate effectively to common inquiries or complaints from customers or business members of the community.

Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

Pay rate: $18 per hour.

Please send cover letter and resume to: njl@nh-pha.com

The mission of the Portsmouth Housing Authority is to be the leader in making quality affordable housing available for low and moderate-income members of the community and to accomplish this mission by a fiscally responsible, creative organization committed to excellence.

Job Summary
The Communications and Public Relations Intern’s mission is to help develop and maintain a program to communicate with the over 1,000 residents of the Portsmouth Housing Authority, as well is individual and institutional friends of the Portsmouth Housing Authority. The Communications Intern helps make sure that the Agency’s communication efforts support its reputation for excellence and innovation.

The Communications intern will work on a variety of projects as assigned by Executive Director. The ideal intern will have the ability to work independently and as part of a team, depending on the nature and duration of any specific project.

Essential Duties and Responsibilities
(a) Develop a Resident Communications Plan
(b) Design and develop external communications tools to build strong relationships with neighbors and partner organizations.
(c) Manage Agency social media campaign; including Facebook, LinkedIn, Twitter, etc.
(d) Draft and distribute press releases and alerts.
(e) Track and archive media coverage relevant to PHA and its affiliates.
(f) Create infographics to disseminate information to management and the Board of Commissioners.
(g) Other related duties as assigned.

Minimum Qualifications
Undergraduate and Graduate students majoring in Communications, Journalism, Graphic Design, or other related fields.
● Previous marketing, journalism, web site management, and multimedia experience a plus.
● Knowledge of Adobe Creative Design Suite or similar graphic design program – with particular focus on page layout and vector
imaging.
● Excellent writing & editing skills
● Graphic design experience a plus
● Ability to work independently and simultaneously on a number of tasks.

Education and/or Experience
Language Skills: Spanish Speaking preferred.

Please email:  njl@nh-pha.com

For more than 60 years, the Portsmouth Housing Authority (PHA) has provided a critical safety net and launching pad for thousands of families, senior citizens and people with disabilities. The City of Portsmouth is a uniquely vibrant and historic community on the central New England coast and is a celebrated destination for businesses, artists, musicians and tourists from all over the world. Despite Portsmouth’s high profile as one of the most desirable places to live and work in the United States, many of our residents continue to experience chronic poverty and the complex social and economic challenges that are a result of this. People from all walks of life call PHA neighborhoods home. Our 600 apartment units are spread across eleven different properties throughout the city house a diverse mix of people with deep and complex needs who rely on other social services. Over 85% of our residents at PHA are considered “Extremely Low-Income,” which means that they are living at less than 30% of the area median income. These are Portsmouth’s most economically vulnerable citizens. PHA has a combined annual budget of $10.2 million with 29 staff across all of our programs. In partnership with the Portsmouth School System, we also operate an after school program that is serving over 100 children and are creating a growing network of resident services and supports to help our residents become successful and navigate around poverty traps that persist in our communities. PHA is working to ensure that the people we serve benefit from a coordination of care and services, a key part of the role of the Resident Services VISTA. Service coordination has always been a challenge in systems like ours, and strong relationships and trust both internally and externally are essential to help solve these systemic barriers to the security and success of the people we serve.

To apply, please following this link: https://my.americorps.gov/mp/listing/viewListing.do?id=75162